Privacy Policy
PRIVACY POLICY & TERMS OF USE
PRIVACY POLICY
Swift Outsourcing Company Limited
Last updated: [Insert date]
Swift Outsourcing Company Limited (“Swift Outsourcing”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, share, and protect personal data when you use our website, our payroll management and outsourcing services, or otherwise interact with us.
This Privacy Policy applies to clients, employees, contractors, consultants, candidates, website visitors, and any other individuals whose personal data we process.
1. Company Information
Company Name: Swift Outsourcing Company Limited
Company Number: 12662095
Registered Address:
Unit 14, Marbury House Farm
Bentleys Farm Lane
Higher Whitley
Warrington
England
WA4 4QW
Email: Contact@Swiftoutsourcing.co.uk
For the purposes of UK data protection law, Swift Outsourcing Company Limited is the Data Controller.
2. Personal Data We Collect
We may collect and process the following categories of personal data:
a) Identification and Contact Data
Full name
Date of birth
Residential address
Email address
Telephone number
Nationality
Identification documents (where legally required)
b) Employment and Payroll Data
Job title and employment status
Salary, wages, bonuses, and allowances
Timesheets and attendance records
Tax codes and National Insurance numbers
Pension and benefits information
Bank account and payment details
Employment contracts and payroll records
c) Financial and Compliance Data
Payroll payment history
Tax submissions and statutory filings
Right-to-work verification information
d) Website and Technical Data
IP address
Browser type and device information
Website usage data
Cookies and similar technologies
e) Communications
Emails, phone calls, and written correspondence
Support requests and service enquiries
3. How We Collect Personal Data
We collect personal data:
Directly from you
From clients or employers who engage our services
Through use of our website
From third parties such as HMRC, pension providers, banks, or regulators (where lawful)
4. How We Use Personal Data
We use personal data to:
Provide payroll management and outsourcing services
Process salaries, wages, and payments
Comply with tax, employment, and regulatory obligations
Administer pensions and statutory benefits
Manage client relationships and contracts
Respond to enquiries and provide customer support
Operate and secure our systems and website
Prevent fraud and unauthorised activity
Meet legal and audit requirements
5. Legal Basis for Processing
We process personal data under the following legal bases:
Performance of a contract
Compliance with legal obligations
Legitimate business interests
Consent, where required
6. Data Sharing
We may share personal data with:
HM Revenue & Customs (HMRC)
Pension providers and benefits administrators
Banks and payment processors
Professional advisers (accountants, auditors, legal advisers)
IT and systems service providers
Regulators or law enforcement where required by law
We do not sell personal data.
7. International Transfers
Where personal data is transferred outside the UK or EEA, appropriate safeguards are applied in accordance with data protection laws.
8. Data Security
We use appropriate technical and organisational measures to protect personal data, including access controls, secure systems, and staff confidentiality obligations.
9. Data Retention
Personal data is retained only for as long as necessary to meet legal, regulatory, and operational requirements. Payroll and tax records are retained in line with statutory obligations.
10. Your Rights
You have the right to:
Access your personal data
Request correction of inaccurate data
Request erasure (where applicable)
Restrict or object to processing
Request data portability
Withdraw consent (where applicable)
Requests should be sent to Contact@Swiftoutsourcingco.co.uk.
11. Cookies
Our website may use cookies to improve functionality and user experience. You can manage cookie settings through your browser.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be published on our website.
13. Complaints
If you have concerns, you may contact us directly or lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.
TERMS OF USE
Swift Outsourcing Company Limited
These Terms of Use govern access to and use of the Swift Outsourcing Company Limited website and services.
1. Company Details
Company Name: Swift Outsourcing Company Limited
Company Number: 12662095
Registered Address:
Unit 14, Marbury House Farm
Bentleys Farm Lane
Higher Whitley
Warrington
England
WA4 4QW
Email: Contact@Swiftoutsourcingco.co.uk
2. Acceptance of Terms
By accessing our website or using our services, you agree to these Terms of Use. If you do not agree, you must not use our website or services.
3. Services
Swift Outsourcing Company Limited provides payroll management, employment outsourcing, and related administrative services. Specific services are governed by separate written agreements with clients.
4. Website Use
You agree to use our website lawfully and must not:
Misuse or interfere with the website
Attempt unauthorised access to systems
Upload harmful or malicious material
Use the website for unlawful purposes
5. Intellectual Property
All content on this website, including text, logos, and materials, is owned by or licensed to Swift Outsourcing Company Limited.
You may not copy, reproduce, or distribute content without prior written permission.
6. Accuracy of Information
We aim to ensure website content is accurate, but we do not guarantee that all information is complete or up to date. Content is provided for general information only.
7. Limitation of Liability
To the extent permitted by law:
We are not liable for indirect or consequential losses
We are not responsible for losses arising from website downtime or errors
Nothing limits liability for fraud, death, or personal injury caused by negligence
8. Third-Party Links
Our website may include links to third-party websites. We are not responsible for their content or privacy practices.
9. Suspension or Termination
We may suspend or terminate website access if these Terms are breached.
10. Governing Law
These Terms of Use are governed by the laws of England and Wales, and the courts of England and Wales have exclusive jurisdiction.
11. Changes to Terms
We may update these Terms of Use at any time. Continued use of the website constitutes acceptance of updated terms.
12. Contact
For questions regarding these Terms, contact:
Contact@Swiftoutsourcingco.co.uk